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RUN FOR A CAUSE – KHARGHAR MARATHON 2027 Organised by The Cause Travellers Social Welfare Organisation In support of Organ Donation Awareness & Thalassemia Prevention By registering for RUN FOR A CAUSE – KHARGHAR MARATHON 2027, organised by The Cause Travellers Social Welfare Organisation (hereinafter referred to as the “Organiser”), the participant (hereinafter referred to as the “Participant”) agrees to the following Terms & Conditions. 1. Registration and Accuracy of Information Registration for RUN FOR A CAUSE – KHARGHAR MARATHON 2027 is non-transferable and non-refundable, subject to applicable law and the event cancellation provisions stated herein. Participants must provide accurate, complete and valid information during registration. The Organiser reserves the right to reject or cancel registrations containing false, incomplete or misleading information, subject to applicable law. Once registered for a specific race category, a Participant will not be permitted to change to a higher or lower category. 2. Government-Approved Photo ID at Bib Collection Participants must produce a self-attested photocopy of a valid government-approved photo ID at the time of collecting their race bib. The Organiser reserves the right to verify the Participant’s identity before issuing the bib. 3. Bib Collection on Behalf of a Participant If a Participant is unable to collect the race bib personally, an authorised person may collect it on their behalf by producing: A duly signed authority letter from the registered Participant. A photocopy of the Participant’s government-approved photo ID. Valid identification of the authorised person, if required by the Organiser. The Organiser reserves the right to verify the documents before handing over the bib. 4. Age Eligibility The Participant’s age shall be calculated based on completed years as of the date of the Marathon. Race CategoryMinimum 3 KM Fun Run – 5 years 5 KM Time Run – 8 years 10 KM Time Run – 13 years 21 KM Half Marathon – 18 years Participants below the prescribed minimum age will not be permitted to participate in the respective category. Parents or legal guardians are responsible for ensuring that minor participants meet the eligibility requirements and have the necessary consent and supervision arrangements. 5. Event T-Shirt One official RUN FOR A CAUSE – KHARGHAR MARATHON 2027 event T-shirt will be provided to each registered Participant in the size selected during registration, subject to the event’s announced inclusions. T-shirts cannot be exchanged after distribution. 6. Mandatory Race Bib Wearing the valid race bib issued by the Organiser is compulsory for participation. Race bibs are strictly non-transferable. Participants must not exchange, alter, duplicate or misuse their bibs. Any violation may result in disqualification. 7. Expo and Bib Collection Details The date, time and venue of the Expo and bib collection will be communicated to registered Participants through their registered WhatsApp number and/or email address by 28 January 2027. 8. No Bib Collection on Marathon Day Race bibs will not be distributed on Marathon Day. Participants must collect their bibs during the designated Expo and bib collection period. Failure to collect the bib within the specified period may result in the Participant being unable to participate, without entitlement to a refund. 9. No Spot Registration Spot registration, including registration on the day of the Expo or bib collection, will not be permitted. Registration will close on the date announced by the Organiser or earlier if the registration limit is reached. 10. Cash Awards and Mandatory Photograph Participants eligible for cash awards must take a selfie or photograph at the designated Marathon venue on the event day. The photograph must clearly establish the Participant’s presence at the RUN FOR A CAUSE – KHARGHAR MARATHON 2027 venue. This is mandatory for claiming the cash award. The Organiser may verify the Participant’s identity, bib details and race results before approving an award. 11. Cash Prizes and TDS Cash awards will be distributed according to the official results declared by the Organiser. Applicable Tax Deducted at Source (TDS) and other statutory deductions will be made in accordance with prevailing government rules. Winners may be required to submit their PAN and valid government-issued photo ID before the award is released. 12. Health, Fitness and Safety Participants must ensure that they are physically fit and medically capable of participating in their selected race category. Anyone with a medical condition that may affect safe participation should seek appropriate medical advice before registering. Participation is voluntary and at the Participant’s own risk, subject to applicable law. Participants must follow all safety, traffic, medical and route instructions issued by the Organiser, race officials, medical personnel and authorised event staff. The Organiser reserves the right to stop or withdraw any Participant from the race if their continued participation appears unsafe or if they fail to comply with event instructions. 13. Medical Emergencies Participants consent to reasonable emergency assistance being arranged if they become ill, injured or otherwise require urgent medical attention during the event. The Organiser may contact emergency services or the Participant’s emergency contact where appropriate. Participants are responsible for providing accurate emergency contact details and disclosing relevant medical information where necessary for their safety. Medical assistance arrangements do not constitute a guarantee of any particular medical outcome. 14. Parking and Personal Belongings Parking, where available, is at the vehicle owner’s risk. The Organiser shall not be responsible for loss, theft or damage to vehicles or belongings kept inside vehicles, except to the extent liability cannot lawfully be excluded. Participants are advised not to bring valuables or unnecessary personal belongings to the event. 15. Cleanliness and No Littering Participants must not litter the Marathon route or event venue. Dustbins will be provided at designated locations. All Participants are requested to use the dustbins and help keep Kharghar clean. Littering, damage to public property or other misconduct may result in disqualification or other appropriate action by the Organiser. 16. Conduct, Fair Play and Disqualification Participants must behave respectfully towards fellow runners, volunteers, officials, spectators and members of the public. Unfair means, timing manipulation, bib misuse, providing false information, violating race rules, littering or refusing to follow instructions may result in disqualification. The Organiser reserves the right to take appropriate action in accordance with the event rules and applicable law. 17. Event Cancellation, Postponement or Changes The Organiser reserves the right to modify the race route, venue, timings, race arrangements or other event details, or to postpone, suspend or cancel the Marathon due to adverse weather, force majeure, government directions, safety concerns or circumstances beyond its reasonable control. The Organiser will communicate material changes through the available official communication channels. In the event of cancellation or postponement, the Organiser will communicate the applicable arrangements for registration fees and any refund, if available, subject to applicable law. Participants are responsible for checking official event communications for updates. 18. Refund, Withdrawal and Non-Participation Registration fees are non-refundable and registrations are non-transferable. Participants who withdraw, fail to attend, arrive late, fail to collect their bib or choose not to participate for personal reasons will not be entitled to a refund, subject to applicable law. No transfer, deferral or change of race category will be permitted unless the Organiser expressly announces an exception in writing. Any exception will be subject to the conditions specified by the Organiser and applicable law. Where the event is cancelled or postponed, the arrangements communicated under Clause 17 will apply. 19. Race Results and Awards Race results and awards will be determined using the official timing system and event rules applicable to the respective race category. The Organiser may investigate discrepancies, suspected timing irregularities or violations before finalising results. Participants must report any result-related concern to the Organiser within the period communicated for the event. Decisions regarding results and awards will be made fairly and in accordance with the published rules and applicable law. 20. Photography, Videography and Publicity Photographs and videos may be taken during the Marathon for event documentation, awareness campaigns, publicity and social media. The Organiser may use event photographs and videos for these purposes in accordance with applicable law and its published privacy notice. Participants may contact the Organiser regarding privacy concerns or applicable consent requirements. 21. Use and Protection of Personal Data The Organiser may collect and use personal information provided during registration for event administration, identity verification, participant communication, bib distribution, race timing, safety arrangements, results, award processing and other legitimate event-related purposes. Personal information will be handled in accordance with applicable data protection laws and the Organiser’s privacy notice. Participants should ensure that their registration details and emergency contact information are accurate and up to date. 22. Participant Responsibility for Event Information Participants are responsible for reviewing the event details, race category, eligibility criteria, race-day instructions and official announcements issued by the Organiser. The Organiser will make reasonable efforts to communicate important updates through the contact details provided during registration. Participants should check their registered email address, WhatsApp messages and official event communication channels regularly. 23. Participant Consent and Minors By completing registration, each Participant confirms acceptance of these Terms & Conditions. Where a Participant is a minor, the parent or legal guardian must provide the required consent and ensure compliance with the applicable age, supervision and safety requirements. Parents or legal guardians registering a minor are responsible for providing accurate information and ensuring that the minor understands and follows the relevant event rules. 24. Responsibility and Limitation of Liability Participants must exercise reasonable care for their own safety and comply with all event instructions. Nothing in these Terms & Conditions excludes or limits any liability that cannot lawfully be excluded or limited under applicable law. The Organiser will take reasonable steps to plan and conduct the event safely. Participants acknowledge the ordinary physical risks associated with running and participating in a public sporting event. 25. Final Decision and Applicable Law The Organiser’s decisions concerning participation, eligibility, race administration, disqualification, results and awards will be made in accordance with the published event rules and applicable law. These Terms & Conditions shall be governed by the applicable laws of India. Any dispute shall be dealt with by the competent courts or authorities having jurisdiction under applicable law. 26. Acceptance of Terms & Conditions By registering for RUN FOR A CAUSE – KHARGHAR MARATHON 2027, the Participant confirms that they have read, understood and agreed to these Terms & Conditions and undertake to comply with all applicable event rules and instructions issued by the Organiser. PARTICIPANT CONSENT I have read, understood and agree to the above Terms & Conditions and confirm my participation in RUN FOR A CAUSE – KHARGHAR MARATHON 2027. Organiser: The Cause Travellers Social Welfare Organisation Event: RUN FOR A CAUSE – KHARGHAR MARATHON 2027 Cause: Organ Donation Awareness & Thalassemia Prevention RUN FOR FITNESS. RUN FOR A CAUSE. RUN TO SAVE LIVES.